Amending your unit enrolment – to swap units, study additional units, or withdraw from units to reduce your study load – varies based on your student cohort.

Please carefully consider the advice below before making changes to your enrolment.

International students - you must adhere to your student visa conditions. This means maintaining a full time study load and following the prescribed course structure as outlined in your study plan. This is to ensure that you are able to complete your course within the expected duration/timeframe as stated on your Confirmation of Enrolment (CoE). Find out more about the implications of changing your study load.

Vocational Education & Training (VET) students

Add new units

To add units to your enrolment, you'll need to get approval from the relevant Victoria University Polytechnic centre.

Download, print and complete the Unit of Study Addition form, and seek authorisation from the relevant centre staff. Forms without centre approval/signature will not be accepted.

Once approved, submit the form:

  • in person at VUHQ, or
  • through AskVU (choose Unit of Study Amendment (addition/withdrawal) from the Topic dropdown).

A hard copy of the form is available at VUHQ upon request.

Withdraw from units

To withdraw from units, visit VUHQ and request a pre-printed withdrawal form listing all of your units for that calendar year.

The withdrawal form must then be checked and authorised (signed) by the relevant Victoria University Polytechnic centre before submitting:

  • in person at VUHQ, or
  • through AskVU (choose Unit of Study Amendment (addition/withdrawal) from the Topic dropdown).

Amendments must be finalised by the published enrolment deadlines in order to avoid financial and academic penalties.

Higher Education (HE) students

If you are enrolled in an award course, you can make changes to your unit enrolment through MyVU. Log in to MyVU, select My Course > Edit Enrolment to make the required changes.

If you wish to add units to your enrolment after administrative census and/or withdraw from units after census, you'll need to submit a completed Unit of Study Amendment form in order to make this change.

If you are a research, ELICOS, study abroad/exchange, or cross-institutional student, or enrolled in non-award units of study, you will need to submit a completed Unit of Study Amendment form in order to make changes to your enrolment. The form must be approved by your College/School before submitting it:

  • in person at VUHQ, or
  • through AskVU (choose Unit of Study Amendment (addition/withdrawal) from the Topic dropdown).

Amendments must be finalised by the published enrolment deadlines of the relevant study period in order to avoid financial and academic penalties.

Need course advice?

Book an appointment with your Course and Unit Advisor if you need advice on unit selection.

For any other enquiries make an appointment with one of our Student Advisors.

Withdrawal process for placement units

In order to secure external placement with our Industry partners, we have made changes to the withdrawal process for placement units in MYVU.

You will no longer be able to withdraw online 12 weeks prior to your enrolled placement unit start date.

If you miss the online withdrawal deadline, you will need to complete a 'Placement Withdrawal Form' and the re-allocation of your placement within the semester is dependent on whether you can demonstrate special circumstances.

Where you are unable to demonstrate special circumstances and still elect to withdraw, a placement fees may be charged.

Eligibility criteria

The University may reconsider your allocated placement if you can demonstrate special circumstances, which impact your ability to undertake an allocated placement.

Special circumstances are unexpected or uncontrollable circumstances that have arisen in a short time frame and have significantly impacted or altered your situation. For example:

  • for circumstances beyond your control
  • for circumstances that made it impractical for you to complete your placement e.g. medical, family/personal circumstances; accidental injury or illness affecting ability to practice.

Application period

Students who wish to apply for placement withdrawal must submit the professional placement withdrawal form with supporting documentations within 12 weeks of your enrolled placement unit start date.

Supporting documents

Your application needs to include independent documentation to support your special circumstances. For example:

  • a letter from your treating professional (medical certificate will not be accepted)
  • death certificate.

The withdrawal deadline for the unit Teaching Practicum EEC4107 is 28 days (4 weeks) before teaching start date of the relevant study period.

The withdrawal deadline following Nursing & Midwifery units is 84 days (12 weeks) before teaching start date of the relevant study period.

Nursing

  • Professional Experience Placement 1 Nursing HNB1003
  • Professional Experience Placement 2 Nursing HNB2004
  • Professional Experience Placement 3 Nursing (Mental Health) HNB2006
  • Professional Experience Placement 4 Nursing HNB3002
  • Consolidation of Nursing Practice 1 HNB3005

Nursing & Midwifery

  • Foundations of Midwifery HMB1001
  • Midwifery and Nursing Professional Practice Experience HMB1003
  • Professional Experience Placement 2 Nursing HNB2004
  • Midwifery Care 1: Developing Midwifery Practice HMB2002
  • Midwifery Practice Experience 1 HMB2003
  • Midwifery Practice Experience 2 HMB3002
  • Professional Experience Placement 3 Nursing Mental Health HNB2006
  • Supporting Newborn and Maternal Wellbeing HMB3004
  • Midwifery Practice Experience 3 HMB4002
  • Professional Experience Placement 4 Nursing HNB3002
  • Midwifery Practice Experience 4: Consolidation HMB4003
  • Nursing Practice Experience – Consolidation HMB3006

*Please check the Academic Calendar for the respective study period start dates

You have enrolled in study period 1B2/2020, Unit HNB1104 Foundation of Nursing and Midwifery, teaching start date 23/03/2020. Your deadline to withdraw online would be 30/12/2019, which is 84 days before your start the unit of study. (Formula: 23/03/2020 – 84 days = 30/12/2019)

 You have enrolled in study period 2B3/2020, Unit HNB1104 Foundation of Nursing and Midwifery, teaching start date 21/09/2020. Your deadline to withdraw online would be 29/06/2020, which is 84 days before you start the unit of study (Formula: 21/09/2020 – 84 days = 29/06/2020)

 You have enrolled in study period 1B3/2020, Unit EEC4107 Teaching Practicum, teaching start date 4/05/2020. Your deadline to withdraw online would be 6/04/2020, which is 28 days before you start the unit of study (Formula: 04/05/2020 – 28 days = 6/04/2020)

Further information